SECTION 5 DOCUMENT CONTROL
GENERAL POLICY
The purpose and scope of quality system documents are defined. All documents are reviewed and approved by the Change Control Board prior to issue. All documents are issued for use by the Document Control department but may originate from any department. The quality manual and General Process Specifications are issued by the Document Control department. Product drawings and specifications originate from Engineering. Other documents originate from the departments to which they pertain. Appropriate reference copies of documents are available at locations where they are used. Master documents are retained by Document Control. Obsolete reference documents are removed from points of use and discarded. The QA Manager is responsible for coordinating, enforcing, and auditing the document control-related activities.
PROCEDURAL POLICIES
1. Quality System Documentation
1.1 Bold Technologies, Inc. quality system documentation comprises the following types of documents:
- Quality manual
- General Process Specifications
- Manufacturing Process Specifications
- Standards and other reference materials
- Product drawings and specifications
- Work Orders and Routings
- Quality Assurance Plans
1.2 The purpose, scope, and responsibility for controlling various types of documents are defined in General Process Specification G9005, Quality System Documentation.
2. Document Approval and Issue
2.1 Documents and document changes may be initiated by anyone in the organization, but may only be issued by Document Control after review and approval by the Change Control Board (CCB). The authorized departments and the rules governing issue of documents are defined in procedures G9005, Quality System Documentation, and G9006, Document Control. All documents are reviewed and approved prior to issue.
3. Document Placement
3.1 Reference copies of documents are distributed to personnel and locations where they are used. When appropriate and relevant, documents display a distribution list. Document placement is regulated by General Process Specification G9006, Document Control.
4. Document Changes
4.1 Document changes are reviewed and authorized by the CCB. Revised portions of documents are distributed with a change brief, and obsolete documents are removed. The Document Control department maintains a database file specifying the latest issues and revisions of all documents.
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